Staff Overview Humanity HelpDesk - Staff Overview

Popular help topics: Scheduling, Setup, Time Clock, Leave Request

Staff Overview




Staff tab is where managers manage the company Staff profiles along with the Locations & Positions. When you click the Staff tab, it shows two options on the top left for Employees and Locations & Positions.
On the top right side, you will see the option 'Add Employees' as well as Arrow Down icon that opens the panel for additional Action item regarding Assign Positions, Manage Skills and custom fields, etc.

User-added image

From the Left panel, you can filter your staff list to see
  • All Staff
  • Not Activated (Staff who didn't activate their accounts yet)
  • Disabled (Staff whom profiles are disabled because they no more should have access to their Humanity™ accounts)


Add Employees


Click the option 'Add Employee' to quickly add multiple employees using the form or by uploading the .csv/.xlsx file.

User-added image
 
If enabled by management, employees will be presented with a group listing of all staff members when they click the tab 'Staff.' The view of the Staff tab can be changed to Gallery or to 'Custom' view from the icons at the top right.

User-added image
 

Custom List View


This view allows you to select specific fields you might want to show when viewing profiles at a glance. Also, the custom fields can be saved as CSV|XLS to the computer for printing purposes.

User-added image

You have the option to search your co-worker just by typing the name of the employee in the 'Search Bar' or filter the staff by Skills:

User-added image
 

 

Locations & Positions


From the tab Staff, click the option 'Locations & Positions' to add/manage your business locations and Positions. Individual work schedules are labeled by ‘Positions’ that are grouped by ‘Locations’ in Humanity™.

However, depending on the nature of your business, positions may be:
  • Departments such as Sales, Marketing, Finance
  • Job Roles such as Cook and Cashier
  • Titles such as Neurologist, Head Nurse
  • Tasks such as Data Entry
  • Skills such as Technician, Lab Assistant
  • Events such as a Training, Board Meeting
  • Holidays such as Christmas
User-added image
 
Once this is set, the Staff can be divided into multiple locations based on assigned Positions by the manager. Employees can see co-workers that are assigned to any specific Position, just by clicking on that position. 

User-added image
 


Remote Sites


'Remote Sites' are locations for shifts and events outside of your primary work locations and are assigned directly to shifts. These could be client locations or contract locations for example.
 
'Remote Sites' can have addresses assigned to them allowing ShiftPlanning to communicate the map and driving directions to your staff. You can also add notes to each remote site with 'Click to Edit Notes.'

User-added image

'Remotes Sites' are assigned directly to individual shifts through the 'Shift Edit' window. To do this go to a shift and click to open up the 'Shift Edit' window and then click 'No Work Site Set.'

User-added image

Staff can see the remote site with the address in a Google Map directly from their shift details.

User-added image
 

Assign Positions


Employees must be assigned to the appropriate Locations and Positions. Click on employee profile to assign the positions.

User-added image

Or click the arrow down Icon next to Add Employee button from the top right to assign multiple staff in bulk. Here you can Assign By Employee, Assign by Position or Assign by Skills.

User-added image


Manage Skills


Click the arrow down Icon next to Add Employee button from the top right of the Staff tab. Skills define any special abilities your employees have. .' can include things such as CPR Certification, Second Languages, etc.

User-added image

Adding expiration on certain skills, allows you to receive notifications and keep track of skills such as 'certifications'. You can use these skills throughout the system to more quickly filter, schedule smartly and track employees.
 

Custom Fields

 

Click the arrow down Icon next to Add Employee button from the top right to set up the Custom Fields for staff profiles so that you can customize the type of information that you want to save with each employee.

User-added image
 

Staff Profiles


Click on an employee profile to manage the details e.g. Profile Image, Edit Profile Details, Activate accounts, set Password, Permissions, etc.

http://cdn.spgrab.com/10_07_16_11_14_13.png

Under the employee name on top of the profile, managers have the options:
 

Overview

It shows
  • Employee Details
  • Admin Actions where you can enable, disable or delete a profile
  • Positions assignment
  • Skill Assignment
  • Upcoming Shifts
  • Recent Shifts
  • Statistics
  • Employee files


Edit Details

Here you can update employee profile details

Availability
Set weekly / future availability


Notifications
Notification will only show up when you open up your profile, letting you control what notification should you receive.

Permissions
Permission level allows you to give more access to profiles in terms of allowing access to read/write schedules, time sheets, and approve requests, etc.

Payroll
This is where you can assign multiple wage rates per position.
 
Please feel free to let us know of any feedback by emailing support@humanity.com. Happy Scheduling!